Windows Archives

By: Matt Saxton, Client Experience Manager

Introduction

Microsoft Windows has lots of helpful keyboard shortcuts to make you more productive. By now, most of us are aware of things like copying and pasting text, but there are so many other shortcuts that you could be using to save time and stay ahead of the game!

In this article, we will quickly summarize the most common keyboard shortcuts in Windows 10 and 11. Let’s start with the basics in case you missed any of the easy ones…

Basic Shortcuts

CTRL+A to highlight all text/elements on the focused window

CTRL+C to copy highlighted items to the clipboard

CTRL+V to paste last copied items

CTRL+X to “cut” highlighted items (cut deletes the highlighted items when you follow up with the paste command)

WIN+V (must enable before using) to access the clipboard for previously copied items

CTRL+Z to undo recent changes – this can be used repeatedly to undo many changes

CTRL+Y to revert/redo previously undone changes

CTRL+Backspace to quickly delete entire words

WIN+L to lock your computer (security best practice says you should always be doing when walking away from your device!)

WIN+D to minimize all windows to get to your desktop

Intermediate Shortcuts

ALT+TAB and ALT+SHIFT+TAB to navigate active windows (hold tab to see window preview screen)

ALT+F4 to close currently focused window

CTRL+W to close current browser window

CTRL+T to open new browser tab

CTRL+N to open a new browser window

CTRL+SHIFT+T to open recently closed tabs/windows

CTRL+TAB, CTRL+SHIFT+TAB to quickly navigate tabs

WIN+SHIFT+S to quickly access Microsoft’s snipping tool (particularly useful for quickly cropping a screenshot!)

Expert Shortcuts

F5 to refresh your browser window. Helpful if a page is having trouble loading, just be careful if you have already typed/entered in form information as it can be lost!

CTRL+SHIFT+ESC to open your Windows task manager – useful when apps are not responsive, or your computer is having trouble processing currently running applications.

CTRL+ALT+DEL is a system interrupt that can be extremely useful when a program crashes or freezes and makes your computer unresponsive. It can override the failed program to allow you to restart the computer or access the task manager when input is otherwise not working.

ALT+R to open the Windows Run dialog box. This allows you to quickly enter various types of commands for Windows and other installed applications.

Bonus Tip

If you have a mouse with a mouse wheel, you can use CTRL+MouseWheel up/down to quickly zoom in/out on many different applications. This is helpful when you want to quickly change the zoom level for web pages, PDFs, and more!

Conclusion

Mastering Windows shortcuts is just one of the many ways to boost your productivity and efficiency. Here at Kite Technology, we’re passionate about empowering individuals and businesses to make the most of their technology. If you’re ready to streamline your operations, our Managed IT Services are here to support you every step of the way. Contact us today to schedule a conversation and discover how we can help!

Matt Saxton

Client Experience Manager
Kite Technology Group

Sometimes you don’t know what you don’t know. There are so many tools available that could improve your workflows, so we’ve gathered some of our favorites here from the app Microsoft PowerToys. Microsoft PowerToys is a set of utilities that you can use to tune and customize your Windows experience for greater productivity. It’s one app with many tools. Some are still under development, so note you may see some bugs.

Installing Microsoft PowerToys

Open the Microsoft store from the Start menu and search “PowerToys”
Select to “Install”. Once complete, a welcome window will open with information about the app. Close the welcome window.
Note: you may need an administrator password to complete the installation.
To open PowerToys, locate the icon in the taskbar tray. Right-click the icon and select “Settings”.
The resulting window has all the tools and the settings to adjust each one.
Note: By default, PowerToys enables every tool. This can cause some unexpected behavior, so we recommend disabling all of them and then re-enabling the tools you choose to use.

Tool 1: Always on Top

The Always on Top tool allows you to select a window to keep above all other windows. This is great for keeping a calculator or sticky note window on top of other windows.

Enable the tool
The tool is bound to an Activation Shortcut. This key-combination will enable the selected window to be on top. To adjust the shortcut, click on the edit icon and type the preferred key-combination into the keyboard. Select “Save” when done.
When a window is selected to be on top, a border will outline the window. Change the color and width of the border to preference.
The tool is now enabled. To activate it, click the window to be on top and push the activation shortcut keys.

Tool 2: Fancy Zones

The Fancy Zones tool creates windows layouts to make multi-tasking easy. Use default templates or create custom layouts. Different layouts can be applied to different monitors for maximum customization.

Enable the tool
Launch the layout editor
The resulting window displays the available monitors at the top and available templates to apply to the monitors below. To apply a layout to a monitor, select the monitor (highlighted in blue) and then select the layout template. Close the layout editor to apply the change.
To create a custom layout, click the “Create new layout” button. Name the custom template and select either Grid or Canvas. Click “Create”.
The custom editor allows you to create, reposition, and resize windows as needed. When done adjusting, select “Save & Apply”.
Once a layout is applied to a monitor, the layout is enabled. Drag a window while holding the Shift key to see the available zones and place a window in a zone. It will snap the window to the size and position of the zone.

Tool 3: Power Rename

The Power Rename tool is a file explorer extension for bulk renaming files.

Enable the tool
Open File Explorer. Select all the files to bulk rename (use shift + click or ctrl + click). Right-click the selection and click “PowerRename” from the resulting menu.
The resulting menu gives us options for identifying the original files names to be changed and changes that can be made to create the new file names. The right column is a preview of all the transformed file names.

Transformation options include:

- Search and replace: search for a text string or regular expression and replace with a different text string or regular expression. Can be applied to filename or file extensions.
- Choose to apply the change to file names, folder names, and/or subfolders.
- Choose the text formatting of the new filenames.
- Apply enumeration to the new filenames
- Use regular expressions within search and replace. Click on the ? symbol next to replace to see regular expression options.

4. To apply the file name transformations, select “Apply”

Conclusion

PowerToys has many tools not covered in this article, but they are available for you to explore and incorporate into your workflow. If you are a KiteTech client and would like some help using PowerToys, please don’t hesitate to reach out to the Help Desk for assistance.

If you’re not currently working with Kite Technology and would like to learn more about our Managed IT and Consulting Services for businesses, please contact us to schedule a conversation. We’d love the opportunity to learn more about your organization and see how we can help!

Beth Mabe

Help Desk Technician
Kite Technology Group

Introduction

Basic Shortcuts

Intermediate Shortcuts

Expert Shortcuts

Bonus Tip

Conclusion

Matt Saxton

Installing Microsoft PowerToys

Tool 1: Always on Top

Tool 2: Fancy Zones

Tool 3: Power Rename

Conclusion

Beth Mabe

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quick links

Adam Atwell